Community Fair Volunteers – Saturday, October 4th, 2025

Join us in making the NCNF Community Fair a success!
This is the 3rd Community Fair hosted by Nuestro Canal Nuestro Futuro, an event created to focus on homing in Canal residents’ vision for the Canal’s future while engaging with community members on the issues that matter the most and sharing valuable present-day resources. Community fairs usually require a lot of planning and support, there are many stations that will be available such as a sea level rise station, an art station, NCNF station, and many more. Volunteers are essential to running activity stations, assisting attendees, and ensuring everything flows smoothly. Whether you can lend an hour or the whole day, your support will help make this fair a meaningful space for connection, learning and collective visioning for the Canal neighborhood.  

Volunteer Roles:

1. Fair Ambassador (11am – 2pm shift) – Spanish Required

Purpose:
The fair ambassador will be guests first point of contact, welcoming them to the fair and providing all necessary logistical information to ensure guests are prepared to flow through the stations, receive their stamps for food, and answer general event questions. Fair ambassadors will assist in managing the movement and coordination of people, ensuring smooth operations, and minimizing disruptions. The fair ambassadors will ensure to disperse crowds to lower wait times for specific stations and encourage guests to attend zones that may be emptier at the moment.  

Location: Entrance Table and walking around the fair
Key Tasks: Help greet guests, provide passport logistic information, give overview of fair layout/map, etc. Also ensure people know they are being photographed and possibly recorded during the fair, if they do not want to be they should wear a red dot sticker. Ensure to collect food cards as they exit fair for our headcount. Direct people to emptier zones when lines accumulate, offering guidance and encouraging attendees to visit other stations in the meantime. This volunteer may also help organize food lines and direct guests to seating areas.

Volunteers Needed: 5

2. Cross Guard (11am – 2pm shift) – Spanish Required

Purpose:
We anticipate some community members may walk to this event, meaning they may be tempted to J-walk at the dangerous curved intersection leading into 711 Grand. The cross guard would direct foot traffic down to the crosswalk located down the street. 

Location: Corner of Toyota dealership.
Key Tasks: Direct foot traffic to proper safe crosswalks.

Volunteers Needed: 1

3. Parking attendants (11am – 1:30pm shift)

Purpose:
The parking attendant will help direct guests arriving with vehicles at 711 grand to park their cars at 700 Irwin. The parking attendant at 700 Irwin will direct people into the parking garage. This will help maintain the parking lot orderly and allow guests to smoothly park their cars upon arrival.  

Location: 711 Grand Parking Lot + 700 Irwin St Parking Garage
Key Tasks: Volunteers will direct the line of cars into designated spots as well as keep track of how many available spots there are at a time. Parking Attendants at 700 Irwin St. will monitor the lot and ensure only staff, students, and organizations tabling at the fair are using the lot. 

Volunteers Needed: 2

1 Volunteer from 11am to 1:30pm (711 site)

1 Volunteer from 11am to 1:30pm (700 Irwin St.) 

4. Bus Greeters (10:45am – 1:45pm shift) – Spanish Required

Purpose:
Some of our clients will take a shuttle/bus to the event. Volunteers will help us greet community members at the bus stops.

Locations:

• Volunteer 1 (91 Larkspur)
• Volunteer 2 (Pickleweed)

5. Set up (8:30 – 10am shift) & Break Down/Clean Up (2 – 3pm shift)

Purpose:
These volunteers will help with quick and efficient set up of the tents and stations of the fair. This will help tabling organizations with having their space set up for them upon their arrival. 

Location: 711 Grand Ave
Key Tasks: Unload materials, set up 10×10/10×15/10×20 tents, organize layout based on map, etc. Help with breaking down tents, tables, and chairs. Helping relocate equipment into storage spaces located on site.

Volunteers Needed: 8

TO SIGN-UP: Please fill out a volunteer intake form and mention COMMUNITY FAIR in the comment section along with your preferred role.